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The technology team at Mendon-Upton Regional School District (MURSD) designed this evaluation rubric to score edtech pilot proposals submitted by their teachers. Teachers can nominate specific edtech tools to pilot in their classroom that they believe would meet their students’ unique needs and have an impact on learning. Once teachers submit a proposal form, the MURSD technology team determines whether or not to approve the tool for a pilot program by reviewing district-identified non-negotiables (e.g., tool aligns to the district’s priorities, meets privacy requirements including FERPA and COPPA), teacher criteria (e.g., high perceived impact on learning, low perceived number of challenges, strong implementation plan), and technology criteria (e.g., interoperability, single sign-on, data visibility). After all factors are scored on a numerical scale, the technology team can approve or reject a proposed pilot.

Mendon-Upton Regional School District’s educators can propose a pilot of an edtech tool using a Google Form. The form collects technical information (e.g., integration with single sign-on), intended usage, features, challenges, and perceived impact on student learning. Educators can also identify other colleagues who plan to join the pilot, providing additional context to the district about planned usage.